Driver and car owner agreement

Fill in the details and print two copies. Both of you sign every page.

Owner

Owner’s full nameOwner’s ID numberOwner’s phone

Driver

Driver’s full nameDriver’s ID numberDriver’s phonePSV badge numberDriving licence number

Car

Make and modelRegistrationMileage at handover (km)Handed over with

Money

Daily amount (KSh)Paid by (time)Owner’s M-Pesa tillWorking daysRest day

Rules

Unpaid days before the car comes backHours to report an accidentDays’ notice to end

CAR HIRE AGREEMENT

Made on 2 October 2026 between:
Owner: [Owner’s full name], ID [Owner’s ID number], phone [Owner’s phone]
Driver: [Driver’s full name], ID [Driver’s ID number], phone [Driver’s phone], PSV badge [PSV badge number], licence [Driving licence number]

1. THE VEHICLE
[Make and model], registration [REGISTRATION], mileage at handover [Mileage at handover (km)] km. Handed over with: [Handed over with]. Condition photos sent to the driver on WhatsApp on 2 October 2026.

2. THE DAILY AMOUNT
The driver pays KSh [Daily amount (KSh)] for each working day, by 10pm the same day, to the owner's M-Pesa till [Owner’s M-Pesa till]. Working days are Monday to Saturday.
Not owed: Sunday rest day; days the car is in the garage for a repair that is not the driver's fault; days the car is off the road because of the owner.
An unpaid or part-paid day carries forward to the balance.

3. COSTS
Driver pays: fuel, washing, airtime and data, traffic fines and parking during the driver's shift.
Owner pays: PSV insurance, inspection, service, tyres, and repairs from normal wear.
Repairs caused by the driver's negligence, and the insurance excess on an accident that was the driver's fault, are paid by the driver.
Money the driver spends on the owner's costs is deducted from the next daily amount, with the receipt.

4. FALLING BEHIND
If the daily amount is unpaid for 2 days in a row, the owner may take the car back until the balance is cleared.

5. USE OF THE CAR
Only the driver named here drives the car. Accidents are reported to the owner within 2 hours, and to the police as the law requires.

6. ENDING THE AGREEMENT
Either party may end this agreement with 7 days' notice. On the last day the car is returned clean, with the items listed in clause 1, and the balance is settled.

Signed:
Owner ____________________ Date ________
Driver ____________________ Date ________
Witness ____________________ Date ________

Send on WhatsApp

Saved on this phone only, so you can come back to it. A practical template, not legal advice.

Why each clause is there, and what to change for your arrangement: the agreement guide. Setting the daily amount? Try the daily amount calculator.